Exhibitor Registration

Exhibitors and Sponsors

On behalf of the Minnesota Shade Tree Short Course (STSC), we invite you to participate as a sponsor and/or exhibitor at the 58th Annual Shade Tree Short Course at Bethel University, Arden Hills, MN. The official conference dates are March 17 and 18, 2020.
 
This March, hundreds of urban forestry professionals from around the country will meet for two full days of sharing research and education and networking with each other. The STSC offers something for everyone involved in designing, creating, and maintaining the urban forest. People that come to the STSC are the decision-makers for their respective places of employment: tree care companies, property managers, public employees (city, county, state, and federal), utility companies, colleges and universities, and nonprofits. The STSC speakers are the best in their fields and come from all over the world. With over 1,200 people attending the STSC each year, this is the most comprehensive of its kind and an opportunity you will not want to miss.
 
By participating as an exhibitor or sponsor, you will:

  • receive one exhibitor badge (valid for exhibit area only).
  • be one of a relatively few exhibitors (40 or so), rather than one of hundreds of exhibitors. People will notice you in the exhibit area.

 

 

You will need the following details ready when you register:

  • Package selection and preferred booth location
  • Names, emails, dietary restrictions and preferences (hot or cold lunch) of booth attendees
  • Booth setup needs: table and chairs, electricity
  • Will you provide a door prize?

Questions about the registration system and process can be directed to ccapsconf3@umn.edu.
 
All other questions can be directed to Ben Johnson, 612-282-2362 or bjohnson@rainbowtreecare.com.

 

Location

The exhibit hall will be located in the gymnasium in the Robertson Physical Education Center at Bethel University.

Move-In/Move-Out

Move-in will begin on Monday, March 16 from 1 to 5 p.m., and continue on Tuesday, March 17 from 7 to 9 a.m. All crates and carts must be removed from the exhibit area by 9 a.m. Tuesday.
 
Move-out may not begin before 3 p.m. and must be completed by 5 p.m. on Wednesday, March 20. Exhibit space not cleared by 5:30 p.m. will be dismantled at the exhibitor's expense and liability. Any exhibitor who does not comply with these times may jeopardize future participation at future University of Minnesota meetings and conferences.

Rental Fees

2020 STSC booths will measure 10' x 10' or 8' x 10'. Payment must be made in full at the time of online registration. Payment may be made by credit card or corporate purchase orders (please contact us early if you wish to use a purchase order). Booth selection is based on a first-come, first-served basis. Additional badges may be purchased, in advance or onsite, for a $25 registration fee. Please note that vendor registration does not include access to sessions. Please visit the conference home page for participant registration information.
 
Price is $350.00 (10' booth) or $325.00 (8' booth) per booth for commercial companies, and $95.00 (8’ booth) for educational/nonprofit organizations or state agencies. Additional commercial booths without Short Course registration are available to commercial companies for $160.00 (10' booth) or $150.00 (8' booth).
 
Services included with exhibit booth rental include:

  • one complimentary exhibit hall badge per booth rented (allows access to vendor room and a box lunch, served in the vendor room)
  • one table with skirting and two chairs (optional—please be sure to request when registering online). The entire exhibit area will be curtained like last year
  • security (gymnasium remains locked and secure outside of show hours)
     

Sponsorship Program

Our sponsorship opportunities are structured so that commercial companies can significantly increase their visibility to the conference attendees. Since the STSC is a University of Minnesota function, sponsorships received are used to offset the cost of operating the STSC exclusively.
 
Sponsorships are a great way to position your company in a very noticeable and favorable manner. Since the STSC is a one-of-a-kind program, your message of involvement and extra support reaches key decision makers.
 

Sponsorship Opportunities

There are many sponsorship opportunities (including speaker sponsorship). Here are some of the more visible and more popular opportunities.
 
Tuesday Morning Coffee Table—OUTSIDE GREAT HALL—Coffee/tea/breakfast snack will be available for attendees from 7:00 through 9:30 a.m. Your company will have name and logo signage. $250.00
 
Tuesday Coffee and Dessert—EXHIBIT AREA—All conference attendees will be encouraged to have coffee and drinks throughout the afternoon and beverages and dessert from 2:00 to 2:45 p.m. in the exhibit hall following lunch. Your company will have name and logo signage all afternoon. $250.00
 
Wednesday Morning Coffee Table—OUTSIDE GREAT HALL—Coffee/tea/breakfast snack will be available for attendees from 7:00 through 9:30 a.m. Your company will have name and logo signage. $250.00
 
Wednesday Coffee and Dessert—EXHIBIT AREA—All conference attendees will be encouraged to have coffee and drinks throughout the afternoon and beverages and dessert from 2:00 to 2:45 p.m. in the exhibit hall following lunch. Your company will have name and logo signage all afternoon. $250.00
 
Student Scholarship—Your firm can sponsor a student who otherwise could not attend. Your company will be listed in the final program. $70/student. For student scholarship interest, please call Gary Johnson at 612-625-3765, or email at grjonson@umn.edu if you have any further questions.
 
Registration Packet Insert—Every one of our 1,200 attendees will receive a packet with program materials. Companies and organizations can now insert printed materials into those course materials and put their company name in everyone’s hands! Please contact ccapsconf3@umn.edu for file and size requirements. $250.00
 
For general exhibitor interest, please call Ben Johnson at 612-282-2362, or email at bjohnson@rainbowtreecare.com.

Door Prizes

On Wednesday, March 18 at approximately 2 p.m., the door prizes will be given away in the exhibitor area. This will provide an opportunity for more exposure and the chance for the recipient to receive the door prize directly from you and to thank you in person.
 
If you are donating a door prize, please have information available for Ben Johnson during the first day of the Short Course that includes your name, what you do (please provide something that can be read to the crowd), and information about your gift (if applicable). If you haven’t offered a door prize, please take this opportunity to give this year when you’ll have even more exposure to the entire crowd.