Policy Statement

Review of Student Academic Performance

At the end of each fall, spring, and summer semester, a review of graduate student academic performance is completed by the academic advisor or CCAPS Graduate Education Student Services team. This includes a review of the student’s term and cumulative GPA and other elements, such as individual course grades, courses taken within and outside the program, number of incompletes, number of course withdrawals, and the student’s progress in completing milestones specific to their respective major. CCAPS graduate students are required to maintain a minimum GPA requirement specified by their graduate program or 2.800 (on a 4.000 scale), whichever is higher, throughout their master’s studies to remain in good academic standing. 

Student Remediation, Probation, and Discontinuation

  • Students who fall below the minimum GPA requirement at the end of a semester will be placed on academic probation. Students placed on academic probation will be notified via email following the review, copying their Director of Graduate Studies and academic advisor. The department may enforce probation by placing a hold on the student’s record or through other mechanisms.
  • Students on academic probation must meet with their academic advisor to develop a feasible plan to be in good academic standing within one semester. 
  • Students who meet or exceed the minimum GPA at the end of the semester will be removed from academic probation. 
  • Students who obtain a GPA below the minimum GPA at the end of the semester, resulting in two consecutive semesters with a GPA below the minimum requirement, may be discontinued from the program. 

CCAPS graduate programs have the discretion to place students on academic probation or discontinue students from a program if other performance standards and progress requirements set by the program are not being satisfactorily met. This will be communicated to students via email and include the time frame for meeting conditions of remediation, procedures that will be used to determine whether the conditions have been met, and the outcome that will result should the conditions not be met.

CCAPS graduate programs may also have a discipline-specific student review and remediation policy. If applicable, students are responsible for meeting the college and program student review and remediation policies.

Appeal of Discontinuation

Students may appeal discontinuation in writing to the Director of Graduate Studies and the Director of Graduate Student Services. Discontinued students may apply for readmission. Readmission is not guaranteed.

Reasons for Policy

University policy requires that graduate programs conduct annual reviews of graduate student academic performance. These programs must specify how processes related to annual reviews, academic probation, and discontinuation will be conducted. The CCAPS Graduate Education student review and remediation policy has a more stringent review timeline than the University timeline.

Related Information

UMN Administrative Policy:  Master’s Degree: Performance Standards and Progress 

UMN Administrative Policy Appendix: Annual Graduate Student Reviews: Guidelines 

FAQ

Is probation or suspension status noted on the University transcript?

No. Students may have a hold on their record that prevents registration, but the hold does not appear on the University transcript.

Contact

Amanda Barnett
612.625.2326
[email protected]

Effective July 2024